Report writing guidance

Report Writing 

Look at this report from ‘The Hindu’ dated 08-06-2015  titled “Centre’s extensive plans for yoga day”  

Task 1:  Discuss this report in groups and answer the following questions:

  1. Why has this news been reported in the newspaper? Is it significant?
  1. What is the objective/purpose of this report?
  1. What kind of language has been used? Active or passive voice?

      Direct or indirect speech? First person or third person account/narration?Why?

  1. Have the facts been presented in a clear and accurate manner?
  1. Have all significant facts and details (where, when and how did the event   take place, etc.?) been included in this report?

What is a report?

Report is a formal piece of writing rely heavily on accuracy and objective descriptions of any events which could be political, social  etc. that interests the public.

It is written in an impersonal formal style, simple and clear,for the purpose and  to convey information accurately aiming to catch the reader’s attention. It is better to present the report from a third person point of view using the passive voice.

They provide the reader with the facts about an event or an issue, telling who, what where, when, why and how.

The use of the third person point of view and the passive voice will ensure that the report is objective.

Key elements of News Report writing

Headline: It catches your eyes and sums up the story. It is usually in larger font and  often bolded.  “How dolphins hear sounds”

Byline:  This tells you who wrote the article and sometimes gives you the  journalist’s specialty, for example, “Special Correspondent ”

Placeline: It tells you where the story originated. Eg. New York

Lead: This gives the most important information very briefly (usually who, what, when,

where, why and how – 5 Ws)

Body: It supplies additional information. It is divided into small paragraphs.

Facts: Every news article includes simple, true statements about what happened,

Quotations: These retell, word for word, what someone actually said. Usually these quotations come from witnesses at the scene, or experts on a subject.

Task 2:  News Report Practice

Read the article below. Fill in the Elements of a News Report chart given below.

Source NIE Hindu

Guidelines for writing a News report:

  • A catchy heading, should be short and concise.
  • Name of the reporter: It can be a staff correspondent or any reporter
  • Place and date
  • Use of impersonal language: Avoid the use of I, We, ,us, my etc.
  • Expand the headline in the first sentence.
  • Give report facts in the first paragraph.
  • Should answer most of 5Ws questions about the event or incident.
  • Highlight other relevant information.
  • Express ideas in clear and grammatically correct English.
  • Plan , organize and present ideas coherently
  • Word limit is 150 -200 words.(in general but may vary).

Task 3: Write a news report on a Bus Accident taking ideas from the following hints.

Shimla, April 16, 2015, bus skidded, Chamba district, Koti village, 10 killed, villagers, 25 injured, third incident, mini truck rammed, rescue team from near village


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